Good news for non-profits. Google Apps, the cloud based productivity suite (think Microsoft Office) from Google. What can you do with Google Apps? The list is long:
Email: Get custom email address using your domain
Calendar: Schedule meetings, share calendars, meeting reminders
Drive: Store documents online, share them, access from anywhere
Docs: Create and share documents in real-time
Sheets: Spreadsheets with real-time editing and charts
Slides: Presentations with the ability to embed videos and real-time sharing
For a traditional business you would be looking at $5 per user, per month or $50 for the year. If you have a large non-profit organization, getting this for free could save you hundreds per year. Plus, you no longer need to update software year after year. Google Apps are automatically updated at no charge to your non-profit.
Cut the tether
An issue with many non-profits is the ability to pivot on the fly. Google Apps allows you to do this by cutting the tether to your desk. With mobile, iPhone and Android apps, you now have the ability to work from anywhere. Changes you make on your home computer will look exactly the same when you log-in at your work computer.
Work in real-time with your staff. Does this sound familiar? You create a Word document. You email it your boss. Your boss makes corrections then emails it back. You make the changes. Email…you get the point. With Google Docs you can edit in real-time with multiple people having the document open at the same time. In fact you can do this with spreadsheets and presentations as well.
Regardless of where you are, you can do this in real-time. Including different countries.
A change of heart
Google at one point only offered the free version of Google Apps for Nonprofits to those nonprofits with less than 3,000 users. Now, regardless of size you are eligible.
Description from Google: Google Apps is a cloud-based productivity suite that helps you and your team connect and get work done from anywhere on any device. It’s simple to setup, use and manage, allowing you to work smarter and focus on what really matters.